Review and approve a draft

Every draft waits in Review until an owner or editor decides on it in the web app. You read the preview and the checks, then choose Approve, Request changes and revise, or Request changes only.

Find drafts waiting for you

• Review in the sidebar lists every version waiting for a decision. The count next to it is the number waiting.
• The Overview page’s Waiting for review list shows what’s assigned to you first, then the rest of the queue.
• In the Library, the Needs review and Assigned to me tabs filter the same way.

Read the draft

Open a draft. The main column shows:

• The preview. Switch between desktop and mobile width. Open preview in a new tab shows it full size, and Files lists everything in the package. When there are several versions, the version picker switches between them.
• The automated checks. Fixed automatically lists what Wavefront already corrected. What still needs a person follows, marked Blocker or Check. A blocker stops approval; a check is a warning for you to judge. See how drafts are checked.
• Discussion and activity. Comments and milestones in one timeline.

Decide

The Review box in the side column holds the decision for the version you’re looking at.

1. Optionally write a note in What should change? It’s optional when approving and needed when asking for changes.
2. Choose one:
   • Approve: the version is ready to publish. Articles can be published right away.
   • Request changes and revise: Wavefront writes the next version from your note. The original stays as it was.
   • Request changes only: records your note without starting a revision, for example so a teammate can edit first.

If the box says This version can’t be approved, it has blockers or is only partly finished. Describe the fix and choose Request changes and revise. A revision can always be requested, even when approval isn’t possible.

Only one revision of a version runs at a time. If one is already being written, the box links to it.

Who can approve

• Owners and editors can approve, in the web app only.
• Viewers can read everything and comment, but can’t approve, revise or publish.
• API keys and AI agents can never approve. They can comment and request revisions.

The only automatic approval is autopilot’s, when an owner turns on auto-approve. It passes only autopilot’s own calendar drafts with zero blockers. The review then shows that autopilot approved it and which owner turned it on. See autopilot and auto-approve.

Bring in a reviewer

Use the Reviewer box to ask an owner or editor to review. They get an email with a link, and the draft shows under Assigned to me for them. See comments and reviewers.

After you approve

• Articles get a Publishing box: pick a destination and publish now, create a draft at the destination, or schedule it. They also get Export for sites Wavefront doesn’t publish to.
• Copy and images get Use it (copy the text or download the image) and, for social and newsletter copy, Publishing where a matching destination exists.

Continue with publish your first post.

If something goes wrong

• You don’t see Approve. You’re a viewer, or the version is already decided. Ask an owner to change your role if you should approve.
• Approve is refused because the package changed. Review the version again and approve it once more.